Small Office Home Office: How to Make it Work

The phrase “Small Office Home Office”, otherwise known as SOHO, is a known phrase in the industry, but it gained even more use when the COVID pandemic hit, and physical offices closed, sending employees to work remotely from home.  

Quickly, people realized that a temporary space to work from home, such as working at the kitchen table; on the couch; on the bed; or even on the floor of a closet to try and hinder the background noise of kids who were also at home wasn’t going to cut it for more than a few weeks.

This resulted in the realization that temporary remote office spots weren’t equipped to successfully work from home, especially if you worked at a corporate office with high-speed wired networks and state-of-the-art commercial printers and scanners for printing and document management. The quest for a longer-term home office solution created a backlog in orders for laptops, webcams, home office desks, chairs, and of course printers.

Now, over a year later, offices are starting to re-open, but employees aren’t ready to return to the office full-time. In fact, PricewaterhouseCoopers found in a survey that over half of employees (55%) would prefer to be remote at least three days a week once pandemic concerns recede.

 

How to Make Remote Work Work

If you are one of the employees that are going to remain working in your home office full time or participate in hybrid work, which is being at the office for a few days a week and working remotely the rest, you may still need to get the right technology and tools for your home office.

Or if you own or manage a company, and will have hybrid workers, you need to have the right technology so your employees can be equally productive in the office and at their remote home office.

When it comes to documents, if your company has a closed-based system like SharePoint for Microsoft Office or a Google Drive, employees can work on documents at the office and then log in from home and work on the exact same document. The same holds true if the company has a virtual private network (VPN) that allows an employee to log into their work computer and network from their home computer.

However, if an employee needs to scan or print documents from their home office, that quality usually isn’t the same unless they print to the office printer to pick up the next time they’re in the office. That process isn’t exactly timely nor productive though.

So, what can you do? Invest in office equipment for your own small office home office or your employees’ remote offices.

 

Home Office Equipment: Rent or Buy?

Since you might not know if you’ll be working from home full-time or in a hybrid capacity for an extended period of time, the best option for furnishing your office with a printer/scanner could be to rent instead of buy.

Here at Adams Imaging System, we offer all-inclusive equipment rental program that includes the following:

  • The rental of your dedicated printer
  • Toner
  • Parts
  • Labor
  • On-site service, and we stand behind that as a service-based company

 Through our program, you’ll rent month-to-month instead of being locked in for three to five years, so you’ll be safe in case an employee leaves for another job.

 

Call Us

Adams Imaging Systems has an extensive inventory of office equipment and printer toner cartridges to outfit your small office home office. We offer quality products, service, and technical support that sets us apart from our competitors. Give Adams Imaging Systems a call at 978-462-9206.

 

Go Green and Recycle Your Toners

Go Green and Recycle Your Toners

This year, Earth Day is April 22, which is a day when people think about recycling and taking better care of the Earth. How green are your printing and office practices, your company overall, and the companies you work with every day? Read on to learn how you can improve how you “give back” to the Earth when you choose Adams Imaging Systems.

Rent, Don’t Own

Your office equipment is good for the environment from the start when you rent instead of buy. Once you no longer need the equipment, either when your busy tax season is over or your needs have changed, you simply “recycle” it by returning it to us. We’ll keep the equipment in storage until another customer has a use for it in their own rental.

Be Compatible with Going Green

When you choose compatible toner cartridges for your printer, you’ll find the same quality as original equipment manufacturer (OEM) cartridges and the added benefit of helping the environment. The newer manufacturers of compatible ink and toner cartridges use recycled components in their production process to be friendlier to the Earth and “go green.”

Don’t Let Cartridges Sit

If you stock up on backup compatible toner cartridges from us, and you have to replace your copier machine for one that doesn’t use that specific cartridge, you’re not stuck with those compatible toner cartridges. Certainly don’t throw them out. Instead, we’ll take back the unused toner cartridges and provide you with full toner credit. Those cartridges will find their way to a company that can use them.

Stay Out of the Trash

A shocking 350 million printer cartridges are thrown straight into the trash when a company is done with them. That’s the equivalent of 11 ink and toner cartridges thrown away every second that wind up just sitting in piles in the local landfills. Why not recycle your used ink and toner cartridges instead? If you work out of your home, you can put your cartridges into your recycling bin. Another option is to bring them to a local office supply store that will be glad to recycle your used ink cartridges for you. If you’re one of our customers, we’ll recycle your used cartridges for you.

Close the Loop Recycling

We are part of the Close The Loop Recycling Program. Close the Loop is a leading global recycler of imaging consumables including inkjet cartridges, laser toner cartridges, drum units, copier bottles and more. Using state of the art materials separation processes, all cartridges are recycled without any waste winding up in a landfill. First and foremost, Close the Loop focuses on reuse, with the priority being to get the product back into the supply chain. Close the Loop is committed to the principle of managing its operations in an environmentally responsible way.

Guaranteed Quality

Here at Adams Imaging System, we stand behind our offerings and our commitment to sustainable business practices, including compatible toner cartridges. In fact, we guarantee our compatible toners for three years after purchases for acceptable “by you” use. If you have a problem with the compatible printer cartridges that you purchased in that time, we will provide you with a replacement.

Call Us

Adams Imaging Systems has an extensive inventory of compatible printer toner cartridges made from recycled components, as well as a full range of office equipment you can rent. We offer quality products, service, and technical support that sets us apart from our competitors. Give Adams Imaging Systems a call at 978-462-9206.

We do offer Free Recycling for customers and others. Want to start a Recycling program at your office? We will provide you with a plan and boxes with prepaid labels to ship them back. Call or email Ken Adams for information. 

How to Deal with Tax Season Printing Needs

Peak tax season for accountants typically begins in January and runs through April 15th, which is the standard tax deadline. This time is also peak printing season for accountants, who need to print out tax forms and other documents for their clients. With the influx of printing needs in the beginning months, is there a way for accountants to keep their printing costs friendly? Read on to learn why accounting companies should look into equipment rentals for their tax season printing needs. 

 

Need an Extra Printer or Two?

Your standard office printer is used to anything you print on a daily basis. But is it up for the high volume of tax forms and tax documents? Probably not.

Having an additional printer or two in your accounting office makes sense during tax season to handle the extra printing. After tax season is over, though, you won’t need that extra equipment and it will languish until next year’s tax season while you continue to pay for it.

Instead of buying a dedicated printer or printers for tax season, consider renting the equipment you need.

 

What Kind of Equipment Should I Get?

For your everyday printing, the printer you have is fine. However, for tax season, you’re going to want one that’s faster. This is known as a high-volume printer, which is a printer that can print out as many as 55 pages per minute, depending on the printer model. 

You may also want to rent a fax machine, if you don’t have one already, as there are still businesses that require documents to be faxed instead of scanned and emailed along.

 

Why Not Lease?

These are just a few of the reasons why you shouldn’t lease the office equipment that you just need for tax season:

  • Most dealers lock you into a 36-60 month lease and buyout
  • The dedicated printer will take up space in your office throughout the year when it’s not being used
  • You only need a dedicated printer for a few months, so why pay for it year-round?

 

What does Equipment Rental Entail?

If you chose our all-inclusive equipment rental program here at Adams Imaging Systems, you receive the following:

  • The rental of your dedicated printer
  • Toner
  • Parts
  • Labor
  • On-site service, and we stand behind that as a service-based company

Through our program, you’ll rent month-to-month instead of being locked in for three to five years.

 

What’s the Cost of a Dedicated Printer Rental?

First, as an accountant, you know that you can deduct the cost of your dedicated printer rental as a qualifying business expense.

But did you know that printer rentals are less expensive than you might think?

Our equipment rental program starts at just $59 per month. The cost is based on the number of printed copies, and you only pay for what you use.

When tax season is over, you simply return the rented equipment back to us.

 

Call Us

 Adams Imaging Systems has an extensive inventory of printers and we’re sure to have one to suit your accounting office’s needs for tax season. We offer quality products, service, and technical support that sets them apart from our competitors. Give Adams Imaging Systems a call at 978-462-9206.

 

Not All Compatible Toners are Compatible

When you’re shopping for food, do you just go straight to the brand names or are you open to generic versions, which are essentially the same food in different packaging? If you are okay with a generic version of your cereal, for example, it’s time to consider different options for your printer toner cartridges as well. Read on to learn what you should know about compatible printer toners.

Genuine OEM Toners vs Compatible

First, let’s talk about what each of these terms means, since you’ve probably heard the words “genuine”, “OEM”, and “compatible” but may not know the terminology.

  • Genuine OEM: The acronym “OEM” stands for “original equipment manufacturer”. These toner cartridges are made by the printer company for their specific printers. So, HP makes genuine HP toners for their specific printers.
  • Compatible: These are toners that aren’t made by the original manufacturer and are instead created by third-party manufacturers, but they work as toner cartridges for various printers instead of just one.

Uncover the Benefits

When you choose compatible toner cartridges for your printer, you’ll enjoy the cost savings of choosing the generic version over the brand name. At the same time, you’re helping the environment as some of the newer manufacturers of compatible toner cartridges use recycled components in their production to “go green”. When compatible cartridges were first released, we had to send them back because they didn’t work as well as genuine OEM, but the quality now is just as good as the OEM cartridges.

Guaranteed Quality

Here at Adams Imaging System, we stand behind our offerings, including compatible toner cartridges. In fact, we guarantee our compatible toners for three years after purchases for acceptable “by you” use. If you have a problem with the compatible printer cartridges that you purchased in that time, we will provide you with a replacement.

Stock Up for Savings

Here’s a special offer regarding color printer backup compatible cartridges for great savings: If you buy three compatible color cartridges from us at Adams Imaging Systems, we’ll give you the compatible black cartridge free. Plus, you’ll receive free service on site at your office for any issues that come up.

Returning Unused Cartridges

If you stock up on backup compatible toner cartridges from us, and you have to replace your copier machine for one that doesn’t use that specific cartridge, you’re not stuck with those compatible toner cartridges. Instead, we’ll take back the unused toner cartridges and provide you with full toner credit.

Service is Our Business

We refer to ourselves as a service-based company and service people selling supplies or a reason. If you have an issue with your machine or toner, we’ll go onsite to check it out and see how the machine is running. Sometimes it’s something as simple as a tab that hasn’t been pulled out from the toner. But whatever the issue is, we want to make it as easy as possible for you.

As a bonus, for most companies who exclusively (aka not bought on the side through Amazon or another vendor) their toner through Adams Imaging Systems, we offer FREE service. Yes, this means the small companies, too.

A Sweet Addition

Have a sweet tooth? Now you have another reason to choose Adams Imaging Systems. Every one of our shipped out orders contains M&Ms. It’s little things like this that make our customers happy, and that’s our job.

Call Us

Adams Imaging Systems has an extensive inventory of compatible printer toner cartridges. We offer quality products, service, and technical support that sets them apart from our competitors. Give Adams Imaging Systems a call at 978-462-9206.

Happy Customer Moment:

Mark Kavanaugh, IT director of the City of Newburyport has saved the city substantially over the years while taking advantage of the free on-site service. We are part of their team supporting his people citywide and we are excited to do all we can!

 

Why Backup Toner Cartridges are Important

Think for a moment about your office printer or printers. Do you have backup ink or toner cartridges stored in your supply closet? Or do you just have the toner that’s currently being used in the printer? Read on to learn why you should have stock up on toner, including the tax advantages in doing so.

Backups for Color Printers

For each one of your color printers, you should have at least one complete set of unused toner cartridges in the four colors that make up CMYK:

  • Cyan
  • Magenta
  • Yellow
  • Black (this is known as K because it’s the “Key Color”)

So, that’s one set that is being used in the printer and one that’s stored with your office supplies for when you need it. If you have more than one complete set of backup on hand, that’s even better.

Here’s a special offer regarding color printer backup compatible cartridges for great savings: If you buy three compatible color cartridges from us at Adams Imaging Systems, we’ll give you the compatible black cartridge free. Plus, you’ll receive free service on site at your office for any issues that come up. Through December 31, 2020! Call us today to see how you can SAVE!

Backups for Black and White Printers

Black and white printers are also known as monochrome printers because they only print in black ink. For these printers in your office, you should keep one spare toner cartridge set on hand.

Emergency Toner Supplies

We know that offices are worried about delays in shipping, but you don’t have to worry when you purchase your toners from Adams Imaging Systems. Along with a full inventory of copier and printer equipment, we also keep most toners in stock in our warehouse. This has been crucial, especially for our accountant clients who print out a lot of documents during the accounting season. Our customers know that if they buy toner from us regularly, we keep it in stock in case of any emergencies that might come up.

Unused Backup Cartridges

If you stock up on backup ink and toner cartridges from us, and you have to replace your copier machine for one that doesn’t use that specific cartridge, you’re not stuck with those cartridges. Instead, we’ll take back the unused toner cartridges and provide you with full toner credit.

Tax Advantages

There’s one last reason to purchase backup ink and toner cartridges for your printer and it’s a big one. It’s a tax deduction. Yes, your office supplies are a legitimate tax deduction and write-off for your business. Why wouldn’t you want to take advantage of that? In fact, while you’re thinking of it, this is also a great time to upgrade or trade in your current printers/copiers for new ones before the end of the year, since you can also write that off in your taxes as a deduction.

Who to Trust?

Adams Imaging Systems has an extensive inventory of toner and ink cartridges from all major brands, including HP, Kyocera, and more. They offer quality products, service, and technical support that sets them apart from their competitors. Give Adams Imaging Systems a call at 978-462-9206.